Description

Job Title
Human Resources Director Assistant
  

Security Services Northwest, Inc. (SSNW) is your full-service security company. Founded in 1977, we offer professional and complete security services for residential, commercial, and industrial customers in Washington, Oregon, California, and Alaska.

Security Services Northwest is nationally-recognized supplement for Department of Defense anti-terrorism force protection.

From providing armed and unarmed security officers and patrol services to installing burglar alarms and camera systems, Security Services Northwest, Inc., is dedicated to providing our customers with the highest level of service. We have an exceptional, experienced team to assist you in mastering your skills, with great growth opportunity.

If you’re passionate about always doing your best work, making an essential contribution, and serving with kindness and humility, please consider submitting an application today! People are at the heart of our business, and we’re always looking for new folks to join our family of professionals!

Work Hard, Be Kind.

Benefits:

Competitive salary

Health Insurance

Dental Insurance

Vision Insurance

Employee Assistance Program

Paid Time Off

Paid Holidays

Opportunity for overtime

We are a drug free workplace.

Job Summary:

Reports To
HR Director

Position Summary
The Human Resources Director Assistant provides administrative and operational support to the HR Director and Human Resources Department. This position assists with employee records, recruitment coordination, onboarding, benefits administration, training programs, compliance documentation, employee communications, and special projects. The ideal candidate is organized, professional, detail-oriented, and capable of handling confidential information with discretion.

Essential Duties and Responsibilities

Administrative Support
Provide direct administrative support to the HR Director.
Maintain HR files, records, and confidential employee information.
Schedule meetings, interviews, training sessions, and department events.
Prepare correspondence, reports, presentations, and HR-related documents.
Manage department calendars and coordinate appointments.

Recruitment & Onboarding
Assist with job postings and applicant tracking.
Schedule candidate interviews and communicate with applicants.
Coordinate pre-employment screenings and background checks.
Prepare onboarding materials and facilitate new employee orientation.
Maintain new hire and employee personnel files.

Employee Relations & Benefits
Respond to employee inquiries regarding HR policies and procedures.
Assist with benefits enrollment and employee benefit communications.
Support employee recognition and engagement programs.
Maintain accurate records related to leave requests and personnel actions.

Compliance & Recordkeeping
Ensure employee records are maintained in compliance with applicable laws and company policies.
Assist with HR audits and reporting requirements.
Track required certifications, licenses, and training records.
Support workers' compensation and unemployment claim administration.

Training & Development
Coordinate employee training programs and workshops.
Maintain training records and completion reports.
Assist with performance review administration and tracking.

Special Projects
Participate in HR initiatives and department projects.
Collect and analyze HR data as requested.
Assist with policy updates, handbook revisions, and process improvements.

Qualifications
Education
Associate degree in Human Resources, Business Administration, or related field preferred.
Equivalent combination of education and experience may be considered.

Work Environment
Primarily office-based environment.
Regular interaction with employees, management, and external vendors.
Occasionally required to assist with company events, meetings, and training activities.

Requirements

Preferred Qualifications
Professional certification such as SHRM-CP or PHR preferred.
Experience with Human Resource Information Systems (HRIS).

Experience
Minimum 2 years of administrative experience required.
Human Resources experience preferred.
Experience handling confidential information strongly preferred.

Knowledge, Skills, and Abilities
Strong organizational and time-management skills.
Excellent written and verbal communication abilities.
Proficiency with Microsoft Office applications, including Word, Excel, Outlook, and Teams.
Ability to maintain confidentiality and exercise sound judgment.
Strong attention to detail and accuracy.
Ability to prioritize multiple tasks and meet deadlines.
Customer-service-oriented approach with employees and management.

Physical Requirements
Ability to sit, stand, and use standard office equipment for extended periods.
Occasionally lift and carry materials up to 25 pounds.
Ability to move throughout office facilities as needed.